What is a Whistleblowing System?
A Whistleblowing System is an internal tool for reporting irregularities or bad behaviors in a company or organization. Its function is to protect alerters from any type of retaliation, allowing them to do it anonymously if this is desired. The System receives alerts or complaints anonymously and reports them to the company in order to take the necessary actions.
Download our free pdf to understand in detail what is a Whistleblowing System and to have all legal information always at hand.
How a whistleblowing system must be?
Now that we know what is a Whistleblowing System, let’s see what are the main requirements that a Whistleblowing System must have in order to comply with Law 2/2023 and the Whistleblowing Directive:
anonymous
The confidentiality of the alerter must be guaranteed throughout the process.
Safe
It must protect the security of any entered data.
easy
It must be accessible and easy to use by anyone in your company.
available
It must be available 24 hours a day, 365 days a year.
Advantages of having a Whistleblowing System
A Whistleblowing System must be secure and easy to use by anyone and must maintain the confidentiality of the whistleblower or alerter and anyone mentioned in the complaint. It must prevent unauthorized access to reports and keep logs always secure.
- NImproves the working environment.
- NTransmits transparency and security.
- NReduces impact of future problems.
- NHelps in the early detection of irregularities.
Steps to follow
Here is a simplified guide of the steps you should follow to implement a Whistleblowing System for your company or organization.
Choose a system.
Choose a Whistleblowing System that complies with the regulations.
Choose Manager
Appoint the person who will be managing the system.
Develop regulations
Create a document explaining how to use the system.
Start use
Start using the channel and make sure it is working properly.
Inform team
Notify your employees about how to use the channel and its availability.
Having a Whistleblowing System in your company will help to stop in time future problems that could damage your reputation and well-being and will improve the working environment.
